DESIGN AND IMPLEMENTATION OF  CASH RECEIPT GENERATING SYSTEM FOR A SUPERMARKET

ABSTRACT

This project was centered on  cash receipt generating system. The current process of cash receipt generation is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using Php(Hypertext Preprocessor) and mysql. This language was chosen because of its object oriented features and wealth of class libraries for developing  based applications.

TABLE OF CONTENTS

Title Page

Dedication

Acknowledgement

Abstract

Table of content

CHAPTER ONE

Introduction

Statement of the problem

Purpose of the study

Aim and Objectives

Scope Delimitation

CHAPTER TWO: REVIEW OF LITERATURE                          

21      History of On-line Cash transaction                          

22      Concept of On-line Shopping                            

221                Concept of Computer Networking and The Internet           

222                Internet Access                                                     

223                Concept of Internet Gateways                                 

224                The World Wide Web and Its Benefits                       

23      Merchant Account                                           

CHAPTER THREE:        RESEARCH METHODOLOGY, SYSTEM                                  ANALYSIS AND DESIGN                 

30      Introduction                                                   

31      Research Methodology                                     

32      Analysis of Case Study                                           

321                Organizational Structure                                         

322                Sources of Data                                                    

33      Problems Associated With The Current System          

34      New System Design                                               

341                System Proposal                                             

342                Design Objectives                                           

343                Input/Output Specifications                                    

CHAPTER FOUR:   SYSTEM DEVELOPMENT AND                                              IMPLEMENTATION                          

40      Introduction                                                   

41  Main Menu                                                            

42  Web Development                                          

421       Language Development                                   

422       System Flowchart                                           

43  Program Hardware Requirements                      

44  Documentation                                                     

CHAPTER FIVE:           SUMMARY, CONCLUSION AND                                            RECOMMENDATION                 

50      Introduction                                                   

51  Summary                                                      

52  Conclusions                                                   

53  Recommendations                                          

       Appendix                                                              

References                                                                            

CHAPTER ONE

10     INTRODUCTION

Cash receipt generating system is a viable source in any business organization and venture and so on, its main purpose is to maintain more reliable records of money going in and out from the firm  This is look upon the view that the business organization must have business associates that exchange market with each other  It is a sure fact that the most have been a contract of which, there is an obligatory task that stands the terms of agreement, it could be a payment to their client or partners or from their client who pays into their own account  Another thing matters weather it will be cash without remark balance or install mental, and how many installment it is going to be

This is clear stated in the organization activities and manner of operation Whenever there is payment, there is also the issuing of receipts this is centered on the writing of what each party has in stock

11  JUSTIFICATION OF THE PROJECT

For there to be a computerized business operation, the business must be look upon in a new way of existence

  Not only being concerned with customers, prices output and so forth one should also consider the fact that data forms, information flows procedures etc  it is momentous on   the basic that computers are used as a co-existing element to information system  This application is effective and productive because it enhance to process amore better information system (Automated)

On this work, we shall basically look upon the possibility of making the outline orderly model of designing effect change  The process of changing system is systematic such that it is a repetition process It is a fact to say that every system has what is called life cycle especially information system  By reviewing and modifying them, we say,

It is a system development cycle  The routine is always cyclical It is on the system development that the familiar input processing output-feedback pattern of all system  The system development contains the output which consists of various organization information systems  The feedbacks components help evaluate the effectiveness of the systems terms of changing requirements

IN THE PROCESSING COMPONENTS WE HAVE THREE PARTS

System analysis

System design

System implementation

None of these parts can be considered apart from the other two  To be courtesy, I would say that the activities involved in system development is interlinked set

12      DEFINITION OF PURPOSE     

The rate of accepting different sources of receipt by the topic of this project paper into an organization, keeping track of the files can at any operates the organization and client’s financial report

13 PROBLEM DEFINITION

Cash receipt system of Rorban Stores LTD  Is to keep records of all receipts of purchase and sales made

By so doing, they keep information concerning each transaction such as the name of client, address, data of transaction, description of goods  Quantity of goods, model number of the goods, the amount of the goods

Inside this record the company can the know the financial reports of both the client and the organization itself

13     SCOPE (DELIMITATION) OF THE PROJECT

This project is basically restricted to Rorban Stores LTD, as a case study for the project paper  Looking Rorban stores, the cash receipts system is restricted only to the

1    Purchase receipts and/or invoice

2    Sales receipts and/or invoice

Other organization may run a different receipts system  At this project paper we shall base only on sales and purchases

SCOPE OF PURCHASES

Out of this interview with the accountant and sales manager of Rarban stores LTD, I discovered that the organization do not keep any record on credits when purchases are made  Therefore the term paper nullifies the idea of computing credit in the purchase

It will be right to say that Rorban stores do not go into purchasing on credit to avoid keeping much records that most often conflict matters

SCOPE OF SALES

There is a particular sales file for all buyers and dealers (companies that buy from them) that buy on cash  It also maintains a separate buyer’ sales creditors files, and a separate buyers sales debtors files, that is kept by the company

Therefore the term paper is basically on the above mention area as in sales  By this the company maintains one purchase data base file and three sales data base files, a total of four data base files

DEFINITION OF TERMS

ACQUIRING BANK: This is a bank or financial institution that accepts payments for the product or services on behalf of a Merchant

PHP(Hypertext Preprocessor): This is a powerful server side scripting language for creating dynamic and interactive website          

COMPUTER: This is an electro-mechanical device that is capable of accepting data as inputs, stores it, processes the data and outputs it as result or information

CREDIT CARD: It is a payment mechanism that enables consumers to make their purchase

DATA: Data are raw facts which undergo processing and become information They are also the simplest unit of information that can stand on its own

DIGITAL CERTIFICATE: It is a certificate that enables a merchant to do on-line business and it is been issued by a corporate body

GATEWAY: This is a device that connects two computer networks that cannot be connected in any other way

HYPERTEXT DOCUMENTS: They are documents written with HTML, ASP, ASPNET, PHP, JAVA SCRIPT PAGES (JSP), CODE FUSION, and PROGRAMMING LANGUAGES

INTERNET: It is an interaction of computer networks connecting other networks from computers, companies, houses etc

ISP: (Internet Service Provider): This is a company(s) that provides internet access to homes or business users

MERCHANT ACCOUNT: It’s a contract under which an acquiring bank extends a line of credit to a merchant who wishes to accept payment card association brand

MY SQL: This is relational database server that is ideal for both small and large applications

ON-LINE SUPERMARKET: It is representation of material or real shop on the internet or on the web

ON-LINE SHOPPING: This is the buying and selling of products through the internet or web      

PROGRAM: A program is a sequence of instructions written in a computer to execute a certain task and solve a problem A program must possess clarity, be specific, effective and user friendly

WWW (World Wide Web): It is a multimedia interface that connects us to resources such as documents, e-mails, chat, web sites that are available on the internet with the computer